2009 AGM

ANNUAL GENERAL MEETING

Minutes of the meeting held on 27th April 2009
 
Present: Councillors Miss Sheila Bransfield, J Inchley and Mrs. O’Reilly
 
Also Present: D/Cllr Roberts and Roy Wade (Clerk to the Council)
 
1.      ELECTION OF CHAIRMAN
 
RESOLVED: That Councillor Miss Sheila Bransfield be elected Chairman for the year 2009/10.
Councillor Miss Bransfield took the declaration of acceptance of office and thanked Members for their continued support.
 
COUNCILLOR MISS BRANSFIELD IN THE CHAIR.
 
2.      APPOINTMENT OF VICE CHAIRMAN
 
It was agreed that Councillor Mrs. Elizabeth O’Reilly be appointed Vice chairman for the year 2009/10.
 
3.      MINUTES
 
RESOLVED: That the minutes of the AGM held on 19th. May 2008 be approved and signed by the Chairman.
 
4.      APOLOGIES FOR ABSENCE
 
Apologies for absence were received from Cllrs. Ms Shingleton and Hall.
 
5      DECLARATIONS OF INTEREST
 
No declarations of interest were made.
 
6.      MEMBERSHIP OF COUNCIL
 
The clerk reported that he had discussed with Cllr. Ms. Shingleton whether she would be continuing as a parish councillor following the birth of her child and that a further report would be made to the next meeting.
 
7.      REPORTS FROM VILLAGE ORGANISATIONS   
 
The Chairman read to Council the reports of the following organisations (Copies attached to the minutes)
i) Acolonians
ii) Art Group
iii) Horticultural Society
iv) Keep Fit
v) KIACC
vi) St. Mildred’s
vii) Village Hall Committee (read by Councillor Inchley)
viii) Village Hall Support Fund (Bingo and Draw)
ix) W.I.
x) Craft Group
 
8.    AUDIT OF ACCOUNTS 2008/09
 
The Clerk reported that the Parish Council’s financial records had been internally audited by Mr. Eric Fewkes and that no adverse comments had been made on the record keeping, the control of financial matters and risk assessment issues. A copy of the internal auditor’s report was circulated to each Member. Finally the Clerk reported that the accounts had now been placed on public deposit and would be forwarded to the District Auditor early in June.
 
RESOLVED: that the report of the Clerk be received and the Chairman be authorised to sign off the financial records.
 
9.    ASSET REGISTER
 
The Chairman reported that asset register was being reviewed and would be reported upon at the next meeting.
 
10.      SCHEDULE OF PAYMENTS/FINANCIAL MATTERS
 
RESOLVED:
 
(A) That the under-mentioned payments be made
 
Cheque No      Payee and details          Amount
 
339         Mr. E. Fewkes – audit               75.00
340         KALC annual subscription       126.95
341         Allianz Insurance                    466.68
342         Record RSS Play equipment  1035.00
 
11.   DATES OF FUTURE MEETINGS
 
I was agreed to hold future meetings at 2 pm on 1 June, 7 September and 23 November 2009
 
Time concluded: 3.50pm.