2009 September Minutes

Minutes of the Meeting of the Council held at the Village Hall,
Acol on 7th. September 2009 at 2.00p.m.

Present: Councillors Miss Bransfield (Chairman), J. Inchley and Mrs. E. O’Reilly

 
Also present: Cllrs. Mike Smith (KCC Highways) and Roy Wade (Clerk to the Council)
 
21.      APOLOGIES FOR ABSENCE
Apologies for absence were received from Cllr. Hall.

22.      MINUTES AND MATTERS ARISING
The Minutes of the meeting held on 1st. June 2009 had been approved and signed by the Chairman.
Matters arising
There were no matters arising.

23.      MEMBERS’ INTERESTS
The Chairman, Cllr. Miss Bransfield disclosed an interest in the planning application relating to Egerton Manor and took no part in the discussion or voting thereon.

24.      PRESENTATION BY MIKE SMITH (KCC – HIGHWAYS)
The Chairman introduced Mike Smith and informed Members that she had had a considerable amount of correspondence with Mike and that he had now agreed to attend Council to discuss those matters affecting transport matters within the Village.
i)  Plumstone Road – investigations had been carried out into improving vehicular movement at the junction and measures would be put in place to introduce white lines and signing. He thought that it was not necessary at this stage to think about a one way system but the junction would be kept under review. Concerns were raised at the removal of the bus stop and Mike undertook to raise this at his quarterly meeting with Eastonways.
ii)  Missing Speed Signs – Members were advised that speed limits were being reviewed but he undertook to place the works order for the replacement of these signs.
iii)  Directional Road signs to Acol – An order would be placed to blank out Birchington from signs on the B2190 to avoid traffic using Acol as a "rat run" between the Prospect Rounabout and Birchington.
iv)  The China Gate Development – Members were advised that when these proposals were included in the Local Plan KCC had not been advised. It was not now possible to redress the situation but it was hoped that as further development took place planning gain may allow for the extension of Columbus Way. Mike acknowledged the concerns of Cllr. Inchley that a great number of staff who would be employed at this development would go through the Village thus exacerbating the traffic conditions but that the situation may be eased once the East Kent Phase 11 access road is built
v)  Traffic Management – Members were advised that there were about 800 traffic schemes in the current programme but that there was only funding for about 100 of these. It was imperative that as further development took place funding was received from developers to fund urgent traffic management schemes in Acol.
vi)  Acol Village Signs – in response to Cllr. Mrs O’Reilly Mike advised that the Parish Council could request and pay for such signage. The Clerk was advised to speak to Bob Spicer/Roger Casement to find out the procedures and to discuss possible funding with Cllr. Hibberd.
vii)  Approach Roads to the Village – Mike Smith was asked if the 3 approach roads to the Village could be made narrower or whether traffic calming similar to that introduced in Manston could be introduced. He responded that a particular problem in Acol would be the need to allow heavy agricultural machinery to use the roads and in respect of Manston the effectiveness of the measures was still being monitored. In any event there ware no schemes within the current highways programme.
viii)  Dilnot Lane – a resident highlighted the problems in Dilnot Lane and that in an emergency fire/ambulances/police may not be able to gain access. Mike responded that if the emergency services were to refer the matter to him he would investigate the issues but that he would look to see if there was any easy solution.
ix)  E mails from the Village – an email had been received concerning the removal of the boundary stone from Margate Hill and the Clerk was advised to refer the matter to Annaliese Mortlock. In respect of the pot holes in Crispe Road Members were advised that Kent Highways could not fill such holes if they were on private land; and
x)  Resurfacing of Plumstone Road – The Council were invited to submit a request for this to be included in future "shopping lists"
 
The Chairman thanked Mike Smith for attending and he left the meeting at 3.00pm.

25.      CHAIRMAN’S ANNOUNCEMENTS
i)  The Swings in the Playground had been broken and Chris Tull TDC had been advised and quotations for their repair would be obtained. The Clerk was asked to check whether this damage was covered by the Council’s insurance.
ii)  Bonfires – complaints have been received but there are no TDC by laws to cover this matter. Residents should be advised to be more considerate.
iii)  Pot Holes the pot holes within the Village had been filled.
iv)  Plumstone Road – hedges – the hedges were overgrowing the highway (from the donkey field) and the Clerk will refer this matter to Einar Willett.
v)  KIACC – Cllr Inchley reported that a working party had been set up to look at issues relating to night flying.
vi)  GPO (Red Phone Box) Members were advised that the phone box would be kept for emergency purposes and mad a card only phone facility.
 
26.      CLERK’S REPORT
i)  Cllr. Ms. Shingleton – The Clerk reported that Councillor Ms Shingleton had not attended a meeting for over 6 months and was thus automatically removed from the Parish Council. The matter would be referred to TDC.
ii)  Audit of Parish Records – The audit had been completed and placed on deposit; no concerns had been raised by the District Auditor

27.      PLANNING APPLICATION/PLANNING MATTERS
The Chairman disclosed an interest in this application and took no part in the discussion.
Egerton Manor – It was agreed to advise TDC of the concerns that the height of the development would impact unfavourably on the skyline.

28.   REPORT OF COUNTY COUNCILLOR CHARLES HIBBERD
Cllr. Hibberd was not in attendance to report.

29.      SCHEDULE OF PAYMENTS
RESOLVED: That the under-mentioned payment be made
Cheque no.      Payee and details             Amount
347         RWade repayment for purchase      83.98
            of printer and ink cartridges
The Clerk also reported on the bank balance for the period to 31 August 2009.

30.   THANET LOCAL DEVELOPMENT FRAMEWORK – FUTURE CONSULTATIONS
It was agreed that TDC should be advised that the Parish Council would wish to be advised on any issues affecting the Framework.

31.      TRAINING ON MODERN GOV SYSTEM
The Clerk reported that he would attend the training session and report to Council thereon.

32.      MATTERS OF REPORTS BY MEMBERS
Cllr. Mrs. O’Reilly submitted 3 sets of papers dealing the health services
 
Time concluded: 3.20 p.m.