2010 March Minutes

Minutes of the Meeting of the Council held at the Village Hall,
Acol on 22nd March 2010 at 2.00p.m.

Present:            Councillors Miss Bransfield (Chairman), B. Hall and J. Inchley.
Also present:     Cllr. Mike Roberts (TDC) and Roy Wade (Clerk to the Council)
 
63.       APOLOGIES FOR ABSENCE
            Apologies for absence were received from Councillors Dr. Mitchell and Mr. O’Reilly.
 
64.       MINUTES AND MATTERS ARISING
            The Minutes of the meeting held on 4th January 2010 were approved and signed by the Chairman.
            Matters arising
            There were no matters arising.
 
65.       MEMBERS’ INTERESTS
            The Chairman, Cllr. Miss Bransfield disclosed an interest in the payment of cheque 358 and Cllr. J Inchley in respect of cheque 361. The meeting was not quorate and thus these payments will be presented to Council at its next meeting.
 
66.       REPORT OF THE POLICE
            The Police were not in attendance to report.
 
67.       CHAIRMAN’S ANNOUNCEMENTS
            i)          Children’s’ Play Area – The Chairman reported that £1500 had been received from Cllr. Hibberd’s community fund allowance. However this was not sufficient to fund the whole of the scheme and the Chairman and Clerk would seek additional streams of funding.    
            ii)         Crown and Sceptre P.H. – The Chairman reported that the public house was now under new management.
iii)                 Traffic Update – Members were advised that funding was being sought to undertake works and that EDF had cut back trees within the Village. The Clerk also reported that the Parish Liaison Officer and a KCC Highways engineer would be meeting the Chairman and Council would be advised of the outcome.          
iv)                 Erection of Convex Mirrors – A resident was seeking consent to erect a convex mirror to assist with driving out of the driveway. Kent Highways and TDC had no objection to the proposal and the Chairman said she would raise the matter at the meeting with the Parish Liaison Officer referred to in minute 67 (iii).
v)                  Parish Web Site – The Chairman reported that she would be updating the web site within the next week or so.
vi)                 Thanet Earth – Members were advised of the recent open day that was attended by Cllr. Dr Mitchell. A copy of that open day had been circulated to Members. The Chairman also reported an approach from the Campaign for Dark Skies.
vii)               AGM/Assembly Meeting – It was agreed, subject to confirmation as to the availability of the Village Hall, to hold the AGM and Assembly meeting on 21 April and to invite County Councillor Nick Chard to attend and address the meeting.
 
68.       CLERK’S REPORT
            The Clerk reported that District Audit had indicated that the district audit process would commence on 16th. April and that it would be necessary to hold a special meeting to agree the Parish Council’s financial records for submission to District Audit.
            It was agreed subject to Members being available to hold the special meeting on Wednesday 14th. April 2010.
 
69.       CORRESPONDENCE FROM W.R.NORRIS
            The Chairman reported upon receipt of a further letter from Mr. Norris concerning the felling of the tree in front of the Village Hall. Members were reminded that these questions had been raised and dealt with at the previous meeting. Mr. Norris also referred to the incident that had led to the resignation of Miss Chesher-Brazier and he sought an apology for the upset to Miss Chesher-Brazier. The Chairman and the Clerk reminded Mr. Norris of the circumstances that had led to her resignation and that the special meeting had not been held following advice received from Mr. Paul Moore the former TDC monitoring officer. A village meeting was held to accommodate the number of villagers who attended and the meeting was abandoned urgently when Mr Norris used threatening behaviour towards Cllr Inchley.
           
            Mr. Norris requested that the public be allowed to address Council and the Chairman responded that a public question time had formerly been allowed but that Council decided to discontinue this practice as the period for matters to be raised by the public had been abused. The Clerk clarified that permission for members of the pulic to speak at meetings was at the discretion of the Parish Council and not an automatic entitlement.
 
70.       PLANNING APPLICATION/PLANNING MATTERS
            The Chairman reported that no planning applications/planning matters had been received since the last meeting.
 
71.       SCHEDULE OF PAYMENTS
RESOLVED: That the under-mentioned payment be made
Cheque no.     Payee and details                                            Amount
359                   RWade – proportion of annual salary                  £500.00
            360                   NALC annual subscription                                   £128.95
            The Clerk also reported on the bank balance for the period to 28th February2010
 
72.       REPORT OF COUNTY AND DISTRICT COUNCILLORS
Cllr. Roberts reported on
(i)                  Developments at Manston Airport – Cllr. Roberts reported that the revised Section 106 agreement had not as yet been agreed and that issues relating to noise was being looked at by Brian White TDC. Members were also advised that Matt Clarke had been replaced as Chief Executive of the airport.
(ii)                Councillor Dennis Neville –  Members were advised that Dennis, Chairman of Minster Parish Council and the Area Committee was unwell.
(iii)               Race Night – The race night would be held on 11 September and the proceeds would go to the refurbishment of the Village Hall.
 
73.       MATTERS OF REPORTS BY MEMBERS
            Cllr. Inchley reported that a grant of £1000 had been received to undertake the renewal of the ceiling at the Village Hall and to upgrade the heating system. In respect of Manston airport flights had been introduced to Edinburgh and that a full grant had been received to undertake works of insulation to the Village Hall and these works would begin in August.
 
74.       DATE OF NEXT MEETING
It as agreed that the next meetings would be held as follows:
(i)                  Special meeting 14th April; and
(ii)                AGM Assembly meeting on 21st April 2010.
 
Time concluded: 2.50 p.m.