2011 March Minutes

Draft Minutes of the Meeting of the Council held at the Village Hall,

Acol on 10th March 2011 at 2.00p.m.
 
Present:          Councillors Miss Bransfield (Chairman), J. Inchley, Dr. H. Mitchell and Mrs E O’Reilly
 
Also present: Cllrs. Brian and Karen Sullivan (TDC), P.C. Burgess and Roy Wade (Clerk)
 
117.     APOLOGIES FOR ABSENCE
            Apologies for absence were received from Mr. C. Hibberd (KCC), Councillors Mike Roberts (TDC) and B. Hall.
 
118.     MINUTES AND MATTERS ARISING
            The Minutes of the meeting held on 13th January 2011 were approved and signed by the Chairman.
            Matters arising
            There were no matters arising.     
 
119.     REPORT OF A POLICE OFFICER
            P.C. Kim Burgess addressed Council and highlighted the following issues:
            (i) Dilnott Lane – nuisance from a motor bike.
            (ii) Speedwatch – this was still being monitored but not as frequently because of staffing levels and other commitments.
            (iii) The south division of Kent Police would be merged with the Canterbury and Thanet divisions from October 2011. The merging would allow for savings on staffing levels and this would allow for more police officers and community wardens to be “on the streets”.
            (iv) Crime figures are low but there is concern at the use of dogs for hare coursing; and
            (v) A new community warden had been allocated to the villages.
 
120.     CHAIRMAN’S ANNOUNCEMENTS
            i)          Childrens’ Play Area – The Chairman reported that there was damage to the fence on the south side of the Recreation ground.
            ii)         Highways– KCC Highways had highlighted potholes and other damage to the highways that needed to be repaired. Larger areas of damage had been rectified as well as in the centre of the road by the pub, that Highways had previously advised was the responsibility of the Gas Company.
            iii)        TDC Briefing – The Leader of TDC had been given the views of the Parish on where savings could be made within TDC’s budget but no response had been received.
iv)        Telephone Kiosk The kiosk had been used recently when a Post Office van had broken down and this illustrated the use of the facility.
            v)         Seniors’ Dinner – The Chairman reported sufficient funds had been raised at the Literary Coffee Morning arranged by the Village Hall Management Committee to pay for the seniors’ dinner.
            vi)        Lord Lieutenant’s Service – The closing dated for attending the Lord Lieutenant’s service, ie. 4th March 2011, had now passed..
            vii)       HM Revenue – The Chairman expressed concerns at the manner in which the Parish Council had been advised that the Council should register for PAYE in respect of the Clerk’s salary and that she would make further enquiries.
            vii)      Use of Recreation Ground – Quex Estates had been asked for consent to use the Recreation Ground for parking purposes to allow the Crown and Sceptre and the Village Hall Committee to hold events; and
viii)             Mr. Harold Law – The Chairman reported the sad news that Harold Law had died on the 9th March 2011.  
 
121.     RECREATION GROUND AND RELATED MATTERS.
Cllr. Dr. Mitchell reported there had been a disappointing response to the request for volunteer help with inspection duties and fund raising for the play equipment and recreation ground from the notice placed in the Village Voice. Nevertheless, inspections have continued to be carried out routinely. Council agreed that thanks should be conveyed should be conveyed to David Hayfield, Brian Hall and Sam Hodgson for their assistance over the last couple of months.
The current priority is mending the bark retainer, replacing the bark and mending the fencing. Quotes have been received from suppliers. The bark costs are in the region of £1200 plus labour charges and enquiries have been made to Thanet District Council but they are unable to provide any materials.
 
Members were advised that Dr. Mitchell had attended Thanet Local Board Meeting to meet Charles Hibberd and to listen to Nigel Turley (Funding Buddies Co-ordinator). As a result it seems that some money could be made available for play equipment via a Local Schemes Grant (longer term – 18 months) and/or the Small Community Capital Scheme (shorter term – 12 months). Charles Hibberd said he would support a bid. Other useful contacts re funding were made at this meeting and will be followed up. Finally Dr Mitchell reported that she intended to attend the Kent and Medway Funding Fair (13 April 2011 and that over time some of the play equipment will need to be replaced. A further report would be made on endeavours to find funding for both the short term maintenance and longer term replacement/improvement of facilities.
 
Councillor Karen Sullivan undertook to discuss this matter with Paul Verrall to see whether the required 10 cubic metres of bark could be supplied by TDC and to obtain details of the community payback initiative.
 
122.     PAYMENTS SCHEDULE/FINANCIAL REPORT/PRECEPT/BUDGET FOR 2011/12
            i)          Bank Balance- The Parish Balances at 1 March 2011 were £4740.32p.
            ii)         Payment Schedule – RESOLVED: That the following payments be made
                        Cheque No            Payee & details                                     Amount £
                             387                     Serco grass cut                                                    64.34
                             388        Miss Bransfield, Chairman’s Expenses             22.61
                             389                   TRRG Annual Sub                                      15.00
iii)                KILL YOUR SPEED Sign: RESOLVED: That the Clerk be authorised to purchase an “Acol Parish Council says Kill your Speed” sign and pay for that sign when the invoice is received.
 
123.     PLANNING APPLICATION/PLANNING MATTERS
            The Clerk reported that no new planning applications had been received since the last meeting. Cllr Mrs O’Reilley reported that she was still seeking funding to enable the Council to carry out a parish plan project.
           
124.     DISTRICT COUNCIL/PARISH ELECTIONS
            The Clerk reported that he would attend an election meeting on 14 March and report further to meetings.
 
 125.     REPORT OF COUNTY AND DISTRICT COUNCILLORS
Councillor Ms. Sullivan reported on email correspondence with the Chairman and that she would allocate a major part of her TDC Members’ Community fund allocation to Acol.
In respect of the proposed changes to the bus service through the Village following the loss of the contract by Eastonways, Ms. Sullivan would ensure that an item is placed on the next agenda of the Joint Transport Board.
 
126.     MATTERS OF REPORTS BY MEMBERS
            No matters were raised.
 
127.     DATE OF NEXT MEETING
            It was agreed that the Parish Assembly Meeting is held on 18th April 2011 at 7.00pm.
 
 
Time concluded: 3.30pm