2012 August Minutes

Draft Minutes of the Meeting held at the Village Hall, Acol

on 13th August 2012

 

Present: Councillor Miss Bransfield (Chairman), J. Inchley, Dr. Mitchell and Bob Norris.

 

Also present: Cllrs. C Hibberd (KCC), M. Roberts, Ms. L. Wright (TDC) and Roy Wade (Clerk to the Council). Four residents also attended.

 

27.             APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllr. F. Fox and P.C. Reed.

 

28.             MINUTES

RESOLVED: That the minutes of the Meeting held on 25th June 2012, as amended, be approved and signed by the Chairman.

 

29.             DECLARARIONS OF INTEREST

No declarations of interest were made.

 

30.       REPORT OF A POLICE OFFICER/COMMUNITY WARDEN

No police officer or Community Warden was in attendance to report.

 

31.CHAIRMAN’S REPORT

The Chairman reported upon the following:

(i)         Proposed Closure of Richborough Tip, following her attendance at the Thanet Local Board meeting on 3rd July in Minster.  The item was not included on the Agenda, but there was a short discussion.  An email received by the Chairman from Cllr Bryan Sweetland (KCC Member with responsibility for Environment, Highways & Waste) clearly states “The decision WAS MADE as part of the review of household waste recycling centres”.  Cllr Hibberd assured everyone that he and other Councillors, confirmed by Cllr Roberts, were trying to get the decision reversed.  The Parish Council will be advised of progress.

(ii)        Attendance at the Planning Seminar on 25th July, held at Holy Trinity Community Centre, concerning the Localism Bill.  A Parish Council may produce a Neighbourhood Plan, although this is optional, but the District Council has the right to refuse a Neighbourhood Plan and no Appeal is allowed”.  So a Neighbourhood Plan can be produced provided it fits with the District Local Plan.  There is a Community Right to Build but NO Community Right to Refuse Building.

(iii)       The Thanet Area Parishes Committee meeting was held on 26th July, attended by Mr Guy Rollinson, a civilian working with the police on Speedwatch, entering and monitoring the data collected.  He was very enthusiastic and members were hopeful for some good support with the scheme.

(iv)       Kent Highways – Road Closures.  Acol Parish Council was unaware of the closure of Tothill Street and two Acol roads to support the holding of the Quex event.  Previously Quex had made their own traffic arrangements for events, but have now engaged Kent Events.  Some traffic was directed through Acol and Cllr Inchley reported congestion and delays.  The Chairman had experienced Park Lane at Birchington Square at a stand still.  Kent Events have requested feed back and information will be sent to them.

            Kent Highways have agreed to send all Thanet road closure notices to the Chairman, as Chairman of the Area Committee, for distribution to the appropriate Local Council, including Acol.

(v)        St. Mildred’s Church – use of land adjoining.  Villagers have expressed serious concerns over developments on the land and Cllr Linda Wright reported advice from TDC Planning Department that a Planning Application for change of use would be required for any changes.

 

32.             CODE OF CONDUCT

The Clerk reported that he would be attending a code of conduct training session at TDC and he would report to the next meeting.  The Kent Association have advised that most Local Councils have adopted the Monitoring Officer’s Code and not the National Association version.  More information will become available at the training session.

 

33.       RECREATION GROUND AND RELATED MATTERS

The Chairman of APEG, Cllr Dr Mitchell reported the fencing at the Recreation Ground and the new gate to be sited to the top of the field were scheduled for completion this week. Members were also advised that the dog signs had now been erected.

Finally Members were advised that Anne Charman, Rural Communities Co-ordinator for Thanet had visited the Recreation Ground to see how the KCC funding grants had been expended. Anne had taken photos of the works being undertaken with a view to reporting to County members.

The Clerk was asked to write to the resident of the property adjoining the access road in respect of the overgrowing vegetation and to review with Dr. Mitchell the possible insurance implications of the works undertaken.

 

34.             CLERK/RFO’s REPORT/PAYMENTS SCHEDULE

(A) Payments Schedule

RESOLVED: that the following payments be made:

 

Cheque No

Payee

Details

Amount

VAT

Total

431

Miss Bransfield

Web site costs

70.00

0.00

70.00

432

Audit Comm

Audit fees

120.00

     24.00

144.00

433

Serco

Grass cut May & July

110.46

22.10

132.56

434

Ladywell Accty Services

PAYE admin for A.C.P.

35.00

0.00

35.00

 

 

 

435

R Wade

3 months salary plus postage (2 books)

414.00

0.00

414.00

436

Inland Revenue

PAYE on Clerk’s salary

100.00

0.00

100.00

Total payments

 

 

849.46

46.10

895.56

 

(B) Bank Balances

The Clerk reported that the bank balance at 13th August  was £6499.19p.

 

35.             VILLAGE HALL LEASE

The Clerk reported that the Diocesan Church Board had appointed Mowll and Mowll of Whitfield Dover to act for them in the preparation of the renewal of the lease. The solicitors had advised that their fees would not exceed £750 plus VAT and that the Parish Council would be required to meet these costs. Members were also advised that the Clerk had instructed Boys and Maughan to act for the Council.

RESOLVED: That the report be noted and the Clerk authorised to pay the appropriate legal fees in due course.

 

36.             PLANNING MATTERS

The Clerk reported that no planning applications had been received since the last meeting.

 

37.             REPORT OF A KENT/DISTRICT COUNCILLOR

Cllr. Hibberd  reported (a) the proposals for the closure of the Richborough Tip appeared to be a “fait accompli” but that he would investigate the issue further.

(b) KCC Small Capital Grants were still available and if the Council had projects that needed funding it should make application as quickly as possible.

(c) Members were further advised of the growing problem of finding school places for 5 year olds within their communities which had resulted in some children having to be bussed to the nearest available school.

(d) Rural Lights initiative was still being investigated and Charles will report to a future meeting thereon. The findings would also be reported to the Thanet Joint Transportation Committee at its September meeting.

Cllr. Mike Roberts reported that

Memorial Service for Margaret Sheldrick – The service for the former Chairman of Thanet District Council would be held on 16 August 2012 at 2pm at All Saints Church, Birchington.

Cllr Ms Wright reported that

Olympic Torch – the Olympic torch which had been carried through Birchington on 19 July had attracted large crowds.

 

38.             MATTERS OF REPORTS BY MEMBERS  

No matters of reports were raised by Members.

 

39.             DATE OF NEXT MEETING

 

It was agreed that the next meetings would be held on 29th October 2012 at 2 p.m. in the Village Hall and consideration would be given to fly tipping and the treatment of weeds on the roads.  The subsequent meeting would be held on 17th December 2012 at 2p.m.

 

Signed:

Cllr. Miss Bransfield

Chairman Acol Parish Council